MS PowerPoint 2016 Note:
Microsoft Power Point 2016
Application File Name: PowerPnt.exe
Extension File Name: .pptx
File Location: My Documents
Program Location: C:\Program Files (x86)\Microsoft Office\Office12\powerpnt.exe
Introduction
It is a family member of Ms.
Office package. It was developed by Microsoft Corporation in USA. It is an
improved version of PowerPoint 1997, 2000, 2003, 2007, 2010, 2013, 2016, 2019 and Ms. PowerPoint 2021
is the latest and new version of Ms. Office or PowerPoint. It is the presentation
software. It is mostly in display projector our view and other presentation by
using monitor and projector with the help of this program. We can create any
types of slide designing with different animation, sound effects and slide
transition. Mainly, it is use to present all slide in full screen with
different animation, sound effects and slide transition.
v
How to open Microsoft Office PowerPoint 2016?
Ø Click on Search Box
Ø Type PowerPoint.
Ø Click on PowerPoint 2016. Or
Ø Press Win+R Key.
Ø Type powerpnt in the open box.
Click on ok button/ Enter Key
v
How to open PowerPoint program?
Ø Click on File Menu.
Ø Click on new.
Ø Click on blank presentation.
Ø Type the required contents Title.
E.g. IT Computer Institute
Or,
You can also create a new
presentation by using ready-made template.
Ø Click on File Menu.
Ø Click on new.
Ø Click on Online templates
and themes.
Ø Click on create.
Home Tab
New
slide: - This
option is used to insert new slide or page inside the documents.
Ø Click on home tab.
Ø Click on new slide and
select required one slide style. Then type the required contents. IT. COMPUTER
EDUCATION
Delete slide: - This option is used to delete
the unnecessary slides from the documents or page.
Ø Select the required slide.
Ø Press delete key from the
keyboard. Or
Ø Click on home tab.
Ø Click on delete.
Slide Layout: - This option is used to
re-apply the slide style to the existing slide.
Ø Select the slide.
Ø Click on home tab.
Ø Click on layout.
Ø Select required one style.
Reset: - This option is used to reset
the formatting text.
Ø
Select required text.
Ø
Click on home tab.
Ø
Click on reset.
v How to copy
and paste slide?
Ø Select the required slide.
Ø Click on home tab.
Ø Click on copy/press Ctrl+C
Ø Click on paste/press Ctrl+V
Or,
Ø Select the slide.
Ø Then drag it up to new
location by holding Ctrl Key.
Text
Shadow: -
This option is used to add a shadow behind the selected text to help it stand
out on the slide.
Ø Select required text.
Ø Click on home tab.
Ø Click on shadow.
Character Spacing: - This option is used to adjust the spacing between
characters.
Ø Select required text.
Ø Click on home tab.
Ø Click on character spacing.
Ø Select the required one
option. E.g. very loose
Align Text: - This option is used to change the alignment of the text.
Ø Select required text.
Ø Click on home tab.
Ø Click on align text.
Ø Select the required one
option. E.g. middle
Text
Direction: - This option is used to change the orientation of text to vertical,
stacked or rotated it to the desire direction.
Ø Select required text.
Ø Click on home tab.
Ø Click on text direction.
Ø Select the required one
option. E.g. rotate all text 270.
Change Smart
art Graphic: - This option is used to convert text to a smart art graphic to visually
communicate information.
Ø Select required text.
Ø Click on home tab.
Ø Click on convert to smart
art graphic.
Insert Tab:
Photo Album:
- This
option is used to create a photo Album in the document.
Ø Click on insert tab.
Ø Click on photo Album. Then
photo album dialogue box will display.
Ø Click on file/Disk button.
Ø Define the required picture
inside the computer.
Ø Select required pictures.
Ø Click on insert button.
Ø Select required one picture
layout option. E.g. picture with title
Ø Select a frame shape. E.g.
simple
Ø Select required theme. E.g.
Apex
Ø Click on create.
Movie from
File: - This
option is used to insert a movie into the presentation.
Ø Click on insert tab.
Ø Click on movie.
Ø Click on movie from file.
Ø Define the required movie
file from the computer.
Ø Select the required movie
file.
Ø Click on ok button.
Ø Click on automatically or
when clicked option.
Ø Double click on the movie
icon.
Sound from
File: - This
option is used to insert a sound clip or music into the presentation or slide.
Ø Click on insert tab.
Ø Click on sound.
Ø Click on sound from file.
Ø Define the required sound
file from the computer.
Ø Select the required sound
file.
Ø Click on ok button.
Ø Click on automatically or
when clicked option.
Ø Double click on the sound
icon.
Record
Sound: - This
option is used to record sound into the slide (presentation).
Ø Click on insert tab.
Ø Click on sound.
Ø Click on record sound. Then
a dialogue box will display.
Ø Type the required file name.
Ø Click on record button.
Ø Click on stop.
Ø Click on play.
Ø Click on ok.
Ø Double click on sound icon.
Design Tab:
- This tab
is used to set the themes, background styles, and page setup.
v How to apply background
color?
Ø Click on design tab.
Ø Click on dropdown arrow of
background style.
Ø If the given color are not
sufficient then,
Ø Click on format background
and define required color.
Ø Click on close.
v How to apply
themes color?
Ø Click on design tab.
Ø Click on dropdown arrow of
theme style, colors, fonts, and effects.
Slide
Orientation: - This option is used to change the slide orientation.
Ø Select the required slide.
Ø Click on design tab.
Ø Click on slide orientation
and choose required one. E.g. landscape
Ø
Animation Tab: -
This tab is
used to apply transition style and custom animation.
v How to apply
transition effect?
Ø Select the required slide or
see slides.
Ø Click on animation tab.
Ø Define required transition
style, sound speed etc.
Ø Remove the tick mark on
mouse click option.
Ø Put the tick mark on
automatically after option.
Ø Define required timing. E.g.
00.3
v How to apply
custom animation?
Ø Select the required slide.
Ø Click on animation tab.
Ø Click on custom animation.
Ø Select the required text or
object.
Ø Click on add effect and define
required one animation.
Ø Define required other
options. E.g. start direction speed etc.
Ø Click on play to check.
v How to
present all slide in full screen?
Ø After creating slide with
different sound effect, animations, transitions.
Ø Press F5 Key from the keyboard.
Or,
Ø Click on view tab.
Ø Click on slide show.
Ø Press Esc key to break the
presentation.
v How to
present all slide continuity?
Ø Click on slide show tab.
Ø Click on set up slide show.
Ø Put the tick mark on loop
continuously until ‘Esc’ option.
Ø Click on ok button.
Rehearse
Timing: - This
option is used to present slides with timings.
Ø After preparing slides.
Ø Click on slide show tab.
Ø Click on rehearse timings.
Then you can present slide by using next button.
View
Tab: -
Ms. PowerPoint 2007 previous four types views
which are given below:
1) Normal: - It is used to view the
presentation in normal view.
Ø Click on view tab.
Ø Click on normal.
2) Slide
Sorter: - This
view shows all slides in a full screen. Using this view we can copy slide, more
slides, insert slide, delete slide etc.
Ø Click on view tab.
Ø Click on slide sorter.
3) Slide show:
- This view
presents all slides in full screen with different sound effect, transition, and
animation effects.
Ø After preparing slide.
Ø Click on view tab.
Ø Click on slide show or press
F5 key.
4) Note Page: -
This tab is
used to insert note or view note about the slide.
Ø Select the required slide
Ø Click on view tab.
Ø Click on note pages. Then
type the required note.
v How to hide
or show ruler and gridlines?
Ø Click on view tab.
Ø Click on ruler and
gridlines.
v How to
change the zoom value?
Ø Click on view tab.
Ø Click on zoom.
Ø Select required one zoom
value.
Ø Click on ok.
v How to apply
color/grayscale and pure black and white color?
Ø Click on view tab.
Ø Click on color/grayscale.
Ø Choose required one option.
E.g. pure black and white.
v How to
directly present the presentation file from file?
Ø After preparing slide with
different effects.
Ø Click on office button.
Ø Click on save as.
Ø Choose PowerPoint show.
Ø Type the required file name.
Ø Select the file location.
E.g. desktop
Ø Click on close the
PowerPoint program.
Ø Select required file and
desktop and double click on it for present.
-THE END-